“Move2Learn, Learn2Move” Initiative: Contest Rules

  1. Description

The Move2Learn, Learn2Move initiative is being launched on the occasion of the 30th anniversary of the Erasmus programme. Under the Move2Learn, Learn2Move initiative, European eTwinning projects will have the opportunity to participate in a contest and win travel tickets for trips to other Erasmus+ Programme Countries[1]. The objective of the initiative is for young people to experience what it means to live in Europe and the positive impact the European Union has in the life of European citizens and of their close neighbours. In addition to discovering other cultures, the participants will also become more conscious of their travel carbon footprint, as they will have to respect a maximum threshold of CO2 emissions during their travel and will need to choose their means of transport accordingly. Participants will have the choice to travel in group as a class trip, or individually.

  1. Eligible applicants:

The Move2Learn, Learn2Move initiative is open to European eTwinning projects which:

- involve pupils aged sixteen (16) or above as of 31 December 2017,

- were registered between 1 January 2016 and 30 May 2017, and

- have applied for a National Quality Label between 1 September 2016 and 30 June 2017.

  1. Application procedure

Application to the Move2Learn, Learn2Move initiative is open from 20 March 2017 until 30 June 2017, via a specific online application form to be filled in together with the National Quality Label's application form.

Eligible applicants which have already submitted their application for the National Quality Labels are authorized to reopen it with a view to complete the Move2Learn, Learn2Move initiative specific application. 

The selection will be done by the European Commission on the basis of the award criteria set out here below, with the assistance of the National Support Services.

Travel tickets for the winners will exclusively be booked and purchased by a contractor of the Commission. Winners should NOT book their tickets themselves, as tickets purchased separately shall not be reimbursed.

  1. Award criteria

The selection will be carried out by country in accordance with the number of tickets allocated to it. The number of travel tickets available per participating country is indicated in Annex 1. The projects will be evaluated on the basis of the following criteria which will determine the total points for each project:

(1) Meeting the six criteria required for a National Quality Label, meaning having achieved excellence in the following areas: (total: maximum 30 points)

(1) Pedagogical innovation (maximum 5 points)

(2) Curricular integration (maximum 5 points)

(3) Communication and exchange between partner schools (maximum 5 points)

(4) Collaboration between partner schools (maximum 5 points)

(5) Use of technology (maximum 5 points)

(6) Results, impact and documentation (maximum 5 points)

(2) Whether the class has (0 point) or has never (5 points) travelled abroad as a class.

(3) The extent to which the project and/or class trip meets the inclusion dimension (maximum 5 points).

(4) Whether the participants will travel as a group in the form of a class trip (1 point) or each of them individually (0 point).

Projects applications scoring below 21 points will be automatically rejected.

  1. Travel tickets

When:

The winners of the contest will travel between August 2017 and 31 December 2018, for a maximum period of 2 consecutive weeks.

Maximum value of the travel tickets awarded to the winners of the contest:

The winners of the contest shall be awarded travel tickets to the destination chosen. Accommodation, subsistence, insurance or any other expenses related to the trip shall be covered in their entirety by the participants.

The maximum value of the tickets to be awarded is 350 EUR for each individual travelling. Exceptionally, the maximum value of travel tickets can reach up to 530 EUR per each individual travelling in three specific cases:

  1. For winners who depart from or travel to Cyprus, Malta, Iceland or an outermost region (i.e. Guadeloupe, French Guiana, Martinique, La Réunion, Mayotte, Saint-Martin, Madeira, Azores and Canary Islands).
  2. When domestic travel costs to reach the main train station, bus station or airport from which the winners will travel in order to cross the national border exceed 100 EUR.
  3. When the trip is a class trip to an eTwinning partner.

Criteria

Trips should not exceed the entitlement limits set out in the preceding section. Furthermore, the trips have to meet two other criteria, which will be verified by the Commission's contractor responsible for the issuance of tickets:

  1. A limited travel footprint[2]: for each passenger, the weighted average of the CO2 emissions per kilometre based on the distance travelled with each means of transport may not exceed 200g/km.
  2. A reasonable ratio between the time spent travelling and the time at destination: this ratio should not exceed 1 to 3 for a trip of maximum three days and 1 to 4 for a trip longer than three days. This is to avoid sending pupils on a long trip in slow or indirect transport resulting in a shortened stay at their destination.

In case both criteria cannot be met at the same time, the winners will have to choose another destination.

However, by derogation to the above, winners will be allowed to keep the chosen destination:

a) When the trip is a school trip to an eTwinning partner class.

b) When they are located in Cyprus, Malta, Iceland or outermost regions.

Importantly, this initiative covers only public means of transport. Private means of transport such as cars and chartered buses can of course be used to reach the air, rail, couch or ferry terminal, but this is at the discretion of the participants and is not covered by the initiative.

Noteworthy, certain transport operators have kindly agreed to give a special rebate to the participants. The list of those operators and the details of their offer will be made available upon notification of the results.

  1. Notification of results

In early August 2017, all applicants will receive a notification via email informing them whether:

- They have been selected for travelling (“winners”).

- They are not selected, but are on the reserve list.

- They are not selected, including the reasons for this.

The winners will then also receive all necessary details for the next steps, namely whom to contact, and how to get their free travel tickets.

The names of the winning classes and projects will be made publicly available.

  1. Reserve list

Applicants not selected for travelling whose applications are above the minimum quality threshold and ranked immediately below the winners will be placed on a reserve list in descending order of points. Inclusion in the reserve list does not create any entitlement vis-à-vis the Commission and does not guarantee that the participants will be selected for travelling at a later stage under this initiative.

If the value of the tickets awarded to some winners is lower than the maximum value envisaged under this initiative (see section 5 above), the Commission may award tickets to applicants placed on the reserve list. For this purpose, travel bookings will be reviewed on a monthly basis, including the value of the travel tickets used for each winner.

  1. Disclaimer

The Commission shall not be held liable for any damage caused or sustained by any of the participants to the contest, including any damage caused to third parties as a consequence of or during the implementation of the activities related to this contest.

The Commission shall not be held liable for any material, non-material or physical damage suffered by the winners or those accompanying them in the course of their journey to or during their stay at their destination.

The participants and those accompanying them are advised to acquire appropriate health and travel insurance for the whole duration of the trip. Usually basic health insurance coverage is provided by the national health insurance of the participant during his/her stay in another EU country through the European Insurance Card. However, the coverage of the European Health Insurance Card or private health insurance may not be sufficient, especially in case of need for repatriation and specific medical intervention. In that case, a complementary private insurance might be useful. Insurance coverage is the sole responsibility of the school (in case of a class trip) or of the legal representative of the participant (in case of an individual trip for minors), or the traveller itself (if the participant is not a minor). In addition, it is the responsibility of the school that the participant is aware of health insurance issues.

In case of a school trip, school management must provide formal agreement in advance of travel ticket issuance. In addition, school management shall verify that minors' participation to the trip has been formally authorised by their legal representative (who in most cases is one of their parents).

 

[1]

Member States of the European Union (EU)

Belgium

Greece

Lithuania

Portugal

Bulgaria

Spain

Luxembourg

Romania

Czech Republic

France

Hungary

Slovenia

Denmark

Croatia

Malta

Slovakia

Germany

Italy

Netherlands

Finland

Estonia

Cyprus

Austria

Sweden

Ireland

Latvia

Poland

United Kingdom

Non-EU Programme Countries

former Yugoslav Republic of Macedonia

Iceland

Liechtenstein

Norway

Albania

Bosnia & Herzegovina

Montenegro (*)

Serbia
Turkey

[2] These emissions are: 14 for rail, 68 for buses & coaches, 86 for medium ferries, 258 for small ferries and 285 for planes. For example, for a trip consisting of 30km by small ferry followed by 420km by train and ending with 40km by bus, the weighted average is: ((30x258)+(420x14)+(40x68))/(30+420+40)=33.35 g/km of CO2. The CO2 cap has been set to avoid trips based on planes only.

(*) Montenegro is in principle an eTwinning country. The number of tickets will be indicated provided the National Support Service is established within the contest timeframe. Travelling to Montenegro will be allowed.

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